Accounts Payable

Job Description

Job Title:                                Accounts Payable                    

Job Function:                        Corp-Accounting

Reports To:                            Business Unit Controller, Director of Shared Services          

Classification:                        Non-Exempt

Date Approved/Revised:      February 19, 2024

Summary 

This position will be responsible for ensuring accurate and timely processing of invoices, maintaining vendor relationships, and assisting in the overall management of accounts payable functions.

Essential Duties and Responsibilities

Employee must be able to perform these essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

• Receives, reviews, and processes invoices accurately and in a timely manner.
• Verifies that invoices have proper approval and coding before processing payments.
• Resolves discrepancies with vendors and internal departments to ensure accurate and timely payments.
• Maintains positive relationships with vendors by addressing inquiries and resolving payment-related issues promptly.
• Communicates effectively with vendors regarding payment status and coordinates the resolution of any outstanding matters.
• Prepares and processes weekly, monthly, and ad-hoc payments via various methods (checks, ACH, wire transfers, etc.).
• Ensures compliance with company payment policies and procedures.
• Reconciles vendor statements and resolves discrepancies to ensure accurate accounting records.
• Reviews and processes employee expense reports, ensuring adherence to company policies.
• Collaborates with employees to address discrepancies and provides guidance on expense reporting procedures.
• Maintains organized and up-to-date records of invoices, payments, and other accounts payable documentation.
• Assists with audit preparation by providing necessary documentation and support.
• Generates and analyzes accounts payable reports for management, identifying trends and opportunities for process improvement.
• Performs all other duties as assigned.
• Complies with the requirements of the company’s ISO 9001 Quality Management System (when required).

Supervisory Responsibilities 

Physical Requirements 

• Ability to stand, climb, bend and kneel on an occasional basis.
• Prolonged periods of sitting at a desk and working on a computer.
• Regular manual dexterity/coordination: hand/eye movements, motor control.
• Regular visual effort: concentrated reading of documentation or close viewing of computer displays.
• Able to push, pull and lift up to 15 lbs. on an occasional basis.

Potential Hazards 

• This position is not exposed to any hazardous substances.

Competencies necessary to perform this job 

• Time Management - Effective time management skills to independently complete tasks with minimal disruption to company users.
• Organization – Ability to prioritize multiple tasks and maintain a smooth work flow.
• Teamwork – Ability to work closely with a variety of employees while maintaining a positive attitude. 
• Problem Solving – Identify and resolve problems in a timely manner.
• Communication – Speak clearly and persuasively in positive or negative situations.  Ability to ask detailed questions to comprehend requests.
• Safety and Security – Follow safety policies/plans created by the company; utilize tools and equipment in a safe and proper manner.

Required Education/Experience/Skills 

• 1-3 years accounts payable or general accounting experience.
• Proficient computer knowledge including accounting software, e-mail, Word, and Excel.
• Strong data entry skills.

Preferred Education/Experience/Skills

• Knowledge of accounts payable & general accounting procedures.
• Knowledge of relevant accounting software.

Certifications, Licensees or Registrations Required/Preferred