Administrative Assistant

About COC Properties, Inc.

COC Properties, Inc. is a family-owned holding company with a portfolio of operating businesses across a range of industries, sizes, and complexities — including Cary Oil Company, Mackenan Property Group, and Petroleum Information Exchange (PIX). In addition to its business operations, COC Properties maintains a portfolio of local real estate investments. Grounded in long-term value creation, we are committed to supporting the growth and success of our subsidiaries through strategic guidance, resource sharing, and a values-driven approach to leadership.  

Our vision is to build a future where communities flourish from economic and social benefits through faithful stewardship of human, reputational, and financial capital. 

Position Overview

The Administrative Assistant plays a key role in supporting the daily operations of the office and ensuring a welcoming, efficient, and professional environment for employees, visitors, and guests. This is an in-office role, scheduled for Thursday (8:00 AM – 5:00 PM) and Friday (8:00 AM – 12:00 PM). This role is essential in helping teams and leadership stay organized, well-supported, and focused on their core responsibilities. The Administrative Assistant works closely with the Director of Administrative Services to manage front desk operations, support meetings and events, and perform a wide variety of administrative tasks. Some responsibilities may include: 

Front Desk & Visitor Support | Serving as the first point of contact

• Providing excellent internal customer service 
• Greeting visitors, customers, and guests; determining the purpose of each visit and directing or escorting them appropriately
• Answering, screening, and directing phone calls to staff
• Managing incoming and outgoing mail and packages
  
  

Office Operations & Maintenance | Ensuring a professional and organized workplace

• Maintaining the office in pristine condition, including reception areas and conference rooms
• Communicating with the Director of Administrative Services regarding office and kitchen supply inventory
• Performing administrative and clerical support tasks to assist with daily operations
   

Meeting & Event Support | Assisting with hospitality and coordination

• Assisting with meeting set-up, both in-office and off-site as needed
• Providing support for events within the office by helping with event execution
• Supporting hospitality needs to ensure a welcoming environment for all guests
   

Department & Leadership Support | Supporting internal teams and leadership

• Assisting the Director of Administrative Services in supporting Senior Leadership as needed
• Providing general administrative support across departments to ensure smooth operations

Requirements

Education

• High school diploma or equivalent required
• Associate degree in business administration or a related field preferred

Experience

• Experience with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Minimum of 6 months of customer service, hospitality, or related experience is beneficial
• Demonstrated organizational skills and ability to manage office tasks or small projects

Knowledge, Skills, and Abilities

• Strong communication skills with a professional and friendly demeanor
• Excellent organization and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Comfortable working independently and as part of a team
• Discreet and professional when handling sensitive information
• Willingness to learn new tools and office systems