Human Resources Generalist

SUMMARY:

As part of the global Human Resources team, and reporting to the Vice President of Human Resources, the Human Resources Generalist is responsible for recruitment & onboarding, benefits administration, compliance, document retention, and HRIS data entry.

DIRECT REPORTS:

• N/A

KEY RESPONSIBILITIES & DUTIES:  

• Accurate data entry into ADP Workforce Now (hires, terminations, changes)
• Works closely with Payroll to ensure a smooth transition of all ADP Workforce Now data entry and document transition within the assigned timeframe
• Facilitates the recruiting efforts for the assigned location, including job postings, pre-screening resumes, booking interviews, conducting interviews, completing reference checks and background checks etc. as required
• Prepares various letters (e.g., Employment Offers, Employment Agreements, Employee Changes etc.) for review by the VP Human Resources as required
• Administers the benefit programs for the assigned business units, including enrolling and terminating employees and tracking enrollment dates
• Supports the department in administering the US Benefit Open Enrollment process, ensuring all documents are accurate and completed within the required time frame
• Administers the Employee Referral Bonus Program and/or other HR programs
• Assists the HR Business Partners with the onboarding & offboarding procedures, ensuring all steps are completed within the assigned timeframe (e.g., collecting new hire paperwork, I-9 documentation, policy signoffs, resignation letters etc.)
• Maintains all Human Resources employee files and documents for the assigned business units in the HR drive and ADP Workforce Now
• Performs other duties outside their scope of work as assigned and required

QUALIFICATIONS & COMPENTENCIES:

• Certificate, diploma or degree accreditation in Human Resources or related field is preferred or working towards a designation is an asset
• Minimum 2 years’ experience in a Human Resources role
• Prior experience with full-cycle recruiting, including conducting interviews
• General knowledge of Human Resources functions and programs
• Working experience with ADP Workforce Now, or other Human Resources Information Systems (HRIS) including navigating the system, reporting, updating and entering data
• Highly conversant with Microsoft Office and other computer application programs; strong understanding of MS Excel including pivot tables, formulas, VLOOKUP and related functions
• Knowledge of employment legislation an asset
• Practical knowledge of operations, company policies and government regulations including but not limited to Employment Standards, Human Rights etc.
• Ability to maintain confidentiality and professionalism when dealing with Human Resources matters
• Excellent client service and interpersonal/communication skills, verbally and written and exceptional organizational skills
• Able to exercise sound judgment, is self-motivated, with the ability to prioritize key requirements in a fast-paced environment is a must
• Strong analytical and critical thinking skills
• Ability to work under pressure and meet deadlines

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

This role is conducted in an office environment requiring some or all the following:

• Prolonged periods of sitting at a desk or workstation
• Repetitive hand and arm movements 
• Occasional lifting up to 20lbs may be required
• Frequent reaching, grasping, pushing or pulling, bending or twisting motions
• Walking short distances and standing for meetings or other office activities
• Required to wear and properly use personal protective equipment such as safety glasses, gloves, and lab coats as required by safety protocols