Airport - Office Assistant

TITLE: AIRPORT OFFICE ASSISTANT

PURPOSE OF CLASSIFICATION The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records.  

ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.  

• Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments.
• Research and compile information for reports; enter data into a computer; run reports.  
• Prepares and codes bills to be paid; prepares invoices and checks; collects money; makes deposits as needed.  
• Files office correspondence and other records; maintains records of various kinds of work done by the department.  
• Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation.
• Processes incoming and outgoing mail; distributes mail. Runs errands as requested. 
• Operates a personal computer, adding machine, facsimile machine, calculator, copier, base station radio, dictating equipment, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheet, database, or other system software. 

ADDITIONAL DUTIES:

• Attends safety meetings and relays necessary information to airport personnel. 
• Prepares and reviews timecards for pay periods. 
• Inventories FBO and orders supplies as needed.  
• Dispatches information regarding arrivals, departures, fueling operations, FBO needs, etc. to airport linemen. 
• Delegates tasks to ensure airport needs are met, in the absence of the Airport Manager. 
• Performs daily housekeeping duties as assigned. 

 OPERATIONS/LINEMAN SUPOPORT DUTIES (AS NEEDED):

• Assists with overseeing daily airport operations, including locking and unlocking secured facilities and providing customer service to airport users and visitors.
• Collects fees for hangar rentals and fuel purchases and records credit card transactions.
• Operates airport equipment as required.
• Conducts fueling operations including, but not limited to, fueling aircraft, refueling fuel trucks, accepting fuel loads, and fueling airport equipment and vehicles.
• Performs daily fuel inventory checks and records fuel levels.
• Performs housekeeping and basic groundskeeping duties as assigned.
• Notifies supervisor when vehicles or equipment require maintenance or servicing.
• Conducts daily ground inspections including, but not limited to, the runway, taxiways, ramps, T-hangar areas, parking lot, and safety areas.
• Completes fuel inspections related to inventory and quality control as assigned.

MINIMUM QUALIFICATIONS:

High school diploma or GED; two months of experience in clerical work; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.