About this position
Program Management Coordinator
Job Title: Program Management Coordinator
Objective: The Program Management Administrator provides administrative and operational support to Program Managers and cross-functional teams to ensure programs are executed efficiently, on schedule, and in alignment with customer and company requirements. This role plays a critical part in coordinating documentation, tracking program metrics, facilitating communication, and supporting compliance requirements throughout the program lifecycle.
SPECIAL WORK CONDITIONS AND AMERICANS WITH DISABILITY REQUIREMENTS:
- Office and manufacturing environment
- May require occasional time on the shop floor
- Ability to sit, stand, and work at a computer for extended periods
- Constant repetitive use of hands, wrists, and arms
- Ability to lift up to 50 lbs. with or without assistance
Essential Duties and Responsibilities
- Provide administrative support to Program Managers across multiple programs or projects
- Maintain program schedules, action item logs, risk registers, and meeting minutes
- Coordinate internal and customer meetings, including agenda preparation and follow-up
- Track program deliverables, milestones, and due dates; escalate issues as needed
- Prepare and maintain program documentation, presentations, and status reports
- Serve as a liaison between Program Management and internal departments (Engineering, Manufacturing, Quality, Supply Chain, Finance)
- Maintain access to customer portals and input PO's and download customer engineering as needed
- Support customer communication by organizing correspondence, data requests, and reporting
- Assist with change management activities, including tracking scope, schedule, and cost impacts
- Ensure program documentation is controlled and compliant with internal procedures and customer requirements
- Support audits, reviews, and customer or regulatory reporting as required
- Maintain data accuracy in ERP, MRP, or project management systems
Required Skills and Qualifications
- Strong organizational and time-management skills with attention to detail
- Excellent written, verbal, and interpersonal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Experience working with ERP/MRP or project management tools
- Ability to work independently and collaboratively across teams
- Strong problem-solving and follow-up skills
Preferred Qualifications
- Associate's or Bachelor's degree in Business, Project Management, or a related field
- Experience in manufacturing, aerospace, or a regulated environment
- Familiarity with program or project management methodologies
- Knowledge of AS9100, ISO, or customer-specific compliance requirements
- Experience supporting customer-facing programs
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the employee(s). Duties described are not to be interpreted as being all inclusive or specific to any individual employee.
Salary Information
$30 - $36