About this position
Have you ever wondered how precision, ownership, and pride can elevate workplace safety?
Our Shipping & Receiving Coordinators are the backbone of how safety equipment moves—from supplier to office to client—accurately and efficiently. This role ensures every shipment is verified, every package is correct, and every order reflects the high standards our clients expect from Key Safety.
If you thrive on structure, take pride in getting the details right, and believe that how work gets done matters just as much as what gets done, this role may be exactly where you belong.
Who We Are
At Key Safety, we approach workplace safety with a Servant’s Heart and a deeply consultative mindset. With over 30 years of combined experience, we help clients design and manage safety programs that actually work—because comfort, quality, and consistency drive real protection.
We don’t just move PPE.
We protect people—by ensuring the right product shows up, in the right condition, at the right time.
Job Summary
The Shipping & Receiving Coordinator is responsible for overseeing the inbound and outbound movement of Personal Protective Equipment (PPE), ensuring accuracy, quality, and timely processing of all shipments.
This role plays a critical part in maintaining operational flow by verifying incoming shipments, preparing outbound orders, maintaining detailed records, and communicating proactively with internal teams. A successful Shipping & Receiving Coordinator brings discipline, sound judgment, and a strong sense of ownership to every package handled.
Schedule
- Monday–Friday, 7:00am to 5:00pm
- In-office position
Essential Functions
Inbound Shipments & Verification
- Verify shipping labels, packing slips, and purchase order information upon receipt.
- Ensure package contents match documentation and identify discrepancies immediately.
- Determine next steps for received items, including customization, stocking, partial orders, or service coordination.
- Clearly mark, organize, and store incomplete orders with client-specific instructions.
- Maintain accurate PO logs and shipment notes to support tracking and accountability.
Outbound Shipments & Quality Control
- Package products carefully to ensure safe and damage-free transport.
- Label shipments accurately and arrange appropriate transportation based on size, urgency, and destination.
- Verify quantities, product types, sizes, and customization details prior to shipment.
- Review and process ship notifications to ensure clients and teams are informed promptly.
Reports, Invoicing & Process Support
- Follow client-specific SOPs and shipping requirements.
- Support pending invoice reviews and maintain signed Proof of Deliveries (PODs).
- Identify and escalate shipment issues, delays, or carrier claims proactively.
Team Communication & Support
- Answer incoming calls related to shipping and receiving inquiries.
- Participate actively in company and team meetings.
- Coordinate closely with Operations, Service, and Business Development teams.
Returns Management
- Coordinate inbound and outbound returns in partnership with Operations Administrative Coordinators.
- Inspect returned products and ensure accurate documentation and tracking.
Education & Experience
- High school diploma or GED required; college degree preferred.
- 1–3 years of experience in an office or warehouse environment.
Skills & Abilities
- Strong attention to detail and organizational discipline.
- Computer proficiency using Microsoft and Intuit products (Outlook, Word, Excel, SharePoint, OneDrive, QuickBooks).
- Ability to thrive in a fast-paced, hands-on environment.
- Clear communicator with a strong sense of ownership.
- Positive attitude, strong work ethic, and team-first mindset.
- Ability to prioritize tasks and meet deadlines consistently.
- Knowledge of PPE or safety equipment is a plus.
Work Environment & Physical Requirements
- Primarily a temperature-controlled office environment.
- Occasional lifting (up to 30 lbs), standing, bending, and reaching.
- Use of PPE when required.
- Reasonable accommodations provided in accordance with applicable laws.