About this position
JOB SUMMARY
The Project Controls Specialist oversees 30+ active project accounting, cost management, and financial reporting while providing essential administrative coordination project management teams. This position ensures precise tracking of budgets, contracts, schedules, billings and deliverables. The role provides KPIs to Project leadership and troubleshoots issues with Project Managers and staff to ensure accuracy of reporting.
PRIMARY RESPONSIBLIITIES
- Maintain Work-in-Progress schedules and reconcile revenue, direct, and indirect costs monthly.
- Manage contract change orders, purchase orders, and subcontract documentation via Viewpoint and Excel.
- Manage Billing Specialist(s) tasks to ensure on time and accurate billings.
- Track daily time entry, labor allocation, and production data for field crews.
- Prepare invoices, accruals, and key financial reports including KPIs and cost-to-complete forecasts.
- Import budgets and change orders into ERP systems and oversee project setup through final closeout.
- Perform budget reconciliation, time corrections, and equipment utilization postings.
- Support billing cycles, AP processing, and vendor follow-ups for timely material receipt.
- Manage Project Vista, Track, and B2W and train billing staff on usage.
- Compile project logs, compliance files, and job books for internal and client review.
- Facilitate clear communication across accounting, project management, and site personnel.
- Conduct data entry, digital organization, and quality checks to uphold record accuracy.
- Adhere to safety standards and reinforce company values in all daily work.
- Handle additional tasks as required to keep projects on track.
REQUIREMENTS
- Bachelor’s degree in Accounting, Finance, or related field strongly preferred - equivalent experience considered.
- Two years in project cost accounting and/or construction coordination plus.
- Prior experience in contract administration or billing coordination is required
- Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook
- Advanced Excel knowledge is a must with knowledge of pivot tables, formulas, etc.
- Experience using Track and/or Viewpoint software preferred
- Strong problem-solving and organizational skills
- Ability to prioritize and support multiple managers in a fast-paced environment
- Excellent communication skills and attention to detail
- Positive attitude and strong team player with a proactive work ethic
- Ability to sit at a desk and use a computer for extended periods of time
- Ability to operate a computer, keyboard, mouse, phone, and other standard office equipment
- Ability to lift and carry items such as files, boxes, or office supplies (typically up to 20 lbs)