About this position
We are looking for an organised and proactive Office Administrator to support the smooth running of a busy Sheffield-based office. This role suits someone who enjoys being at the heart of operations, thrives on variety, and takes pride in creating a well-run, welcoming workplace.
You will act as a key support function for senior colleagues and the wider team, handling everything from office coordination and administration to people support and day-to-day problem solving.
Key Responsibilities
Office & Facilities Coordination
Ensure the office runs efficiently on a daily basis, maintaining a professional and well-organised environment
Manage office supplies, equipment, and external suppliers
Coordinate building services, maintenance issues, and health & safety requirements
Handle incoming calls, post, and deliveries
Administrative & Team Support
Provide general administrative assistance to senior staff and teams
Organise meetings, manage room bookings, and coordinate visitors
Support with travel arrangements, diary coordination, and expenses
Finance & Compliance Assistance
Support invoice processing and expense administration
Maintain accurate records and documentation
Assist with internal controls and compliance-related tasks
People & Office Culture Support
Coordinate interview scheduling
Support employee onboarding and offboarding processes
Organise office events, training sessions, and team activities
IT & Systems Support
Provide basic day-to-day IT assistance, including troubleshooting hardware and software issues
Liaise with external IT providers to resolve technical issues
Support technology setup and access for new starters and leavers
General Operations
Act as a key point of contact for visitors, suppliers, and service providers
Assist with ad hoc projects and operational initiatives
Handle sensitive information with professionalism and discretion
About You
Essential Requirements
Previous experience in an office administration or office support role
Degree-level qualification
Strong organisational skills with the ability to manage competing priorities
Excellent written and verbal communication skills
Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)
High attention to detail and a proactive approach
Desirable Experience
Background in professional services, financial services, or similar environments
Exposure to basic finance or HR administration
Experience working in a fast-paced or growing organisation
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