Executive Assistant

Join Lifted Trucks as an Executive Assistant in Phoenix, Arizona!

Lifted Trucks is not just a dealership; we're a high-octane, rapidly expanding force in the automotive industry! With over 30 years of excellence, we’ve built a reputation for quality and an unwavering commitment to our customers. We are celebrating exciting expansion beyond Arizona, now operating booming stores in Texas, Tennessee, Alabama, and Oklahoma! This incredible growth trajectory means limitless opportunities for you.

If you’re ready to step into a fast-paced, high-energy, and dynamic environment where your contributions are valued and you can truly make an impact, then this pivotal role is the perfect next step for your career! Come grow with us and be part of the excitement!

Lifted Trucks is looking for a highly organized, self-motivated, and dependable Executive Assistant. This key role will provide extensive administrative and operational support, primarily to our two Co-Presidents, with additional support for other members of the senior leadership team as needed. The ideal candidate will be a proactive problem-solver with a proven track record of success in a fast-paced environment, possessing the high level of professionalism and discretion necessary to manage sensitive information and complex schedules. This role requires meticulous attention to detail, advanced technical proficiency, and the ability to anticipate needs and manage competing priorities effectively.

Key Responsibilities:

Administrative and Operational Support

• Manage complex and ever-changing calendars for two executives, including scheduling meetings, coordinating logistics across multiple time zones, and ensuring all necessary materials are prepared in advance.
• Arrange detailed travel itineraries, including flights, accommodations, ground transportation, and necessary documentation.
• Prepare and process expense reports, ensuring accuracy and adherence to company policies.
• Serve as the primary point of contact for internal and external stakeholders, fielding and prioritizing communication (phone, email, correspondence) on behalf of the Co-Presidents.
• Draft, proofread, and edit professional correspondence, presentations, and documents, ensuring high-quality and consistent branding/tone.

Data Management and Reporting

• Create, update, and maintain complex spreadsheets and databases using advanced features in Microsoft Excel and Google Sheets (e.g., pivot tables, VLOOKUPs, data visualization) for tracking operational metrics.
• Compile, analyze, and summarize data for regular reports and executive dashboards.
• Organize and maintain a highly efficient digital and physical filing system for confidential documents.

Project and Event Coordination

• Coordinate and manage special projects as assigned, often involving multiple departments and external partners.
• Plan, organize, and execute in-person and virtual company meetings, offsite gatherings, and corporate events from conception through execution, including vendor negotiation, budget management, and logistics coordination.
• Prepare meeting agendas, take comprehensive minutes, and track follow-up action items to ensure timely completion.

Office and Executive Support

• Maintain professionalism and strict confidentiality with all materials, information, and communication.
• Handle personal and professional errands or tasks for the Co-Presidents as required, maintaining flexibility and discretion.

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant reporting directly to C-suite executives highly preferred (President, CEO, COO, etc.).
• Proven track record of success in managing complex schedules and high-volume, dynamic environments.
• Demonstrated expertise in creating and managing complex data in spreadsheet software (Microsoft Excel, Google Sheets), including advanced functions.

Skills and Attributes

• Exceptional Organizational Skills: Ability to prioritize tasks, manage time effectively, and handle multiple deadlines simultaneously.
• Strong Communication: Excellent verbal and written communication skills with the ability to communicate professionally and clearly with all levels of the organization and external partners.
• Discretion and Professionalism: Utmost integrity and ability to handle sensitive and confidential information with discretion.
• Proactive and Resourceful: A self-starter who anticipates needs, solves problems before they arise, and takes initiative without being asked.
• Technical Proficiency: Advanced level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar). Familiarity with project management software is a plus, such as Trello, TeamGantt, etc.

This is an extraordinary opportunity to join an award-winning dealership group and make a lasting impact.

Benefits:

• Comprehensive Medical, Dental, and Vision Insurance available after 60 days of employment, featuring a generous employer subsidy to reduce employee premium costs.
• 401(k) Retirement Plan with an attractive employer matching contribution after one year of service.
• Paid Time Off (PTO)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options, dependent on the selected medical plan.
• Employee Assistance Program (EAP) for confidential support services.
• Additional voluntary benefits, including Life Insurance, Pet Insurance, Identity Theft Protection, Critical Illness, Hospital Indemnity, etc.

Ready to Drive Your Career Forward? Apply Now!

We understand that not all candidates may meet every requirement listed. We strongly encourage you to apply if you believe you have the skills and passion to succeed in this role, even if your experience doesn't align perfectly with every requirement in the job description.

Lifted Trucks is an Equal Opportunity Employer. We are committed to a policy of equal employment opportunity and do not discriminate in the terms, conditions, or privileges of employment on account of race, age, sex (including pregnancy, childbirth, and related medical conditions), color, national origin, religious belief, disability, sexual orientation, gender identity, gender expression, military status, veteran status, or any other status protected by applicable federal, state, or local law. Lifted Trucks is committed to compliance with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities unless doing so would create an undue hardship.