About this position
Title: Accounts Receivable Specialist
Location: Naperville, IL
Reports to: Accounts Receivable Manager
About Rensa:
Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States and Canada that keep environments safe and industries thriving.
What We Do
- We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.
- We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.
SUMMARY
The Accounts Receivable Specialist is an integral role in the Accounts Receivable Department. As an AR Specialist, you are directly responsible for the reduction of DSO and the positive impact on cash flow.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential Duties
Customer Set Up and Maintenance
- Primary responsibility for the accurate and timely setting up of new Customer Accounts, including maintenance in accordance with Policies as outlined by Management
- Create and maintain customer records to support Sales and Revenue
- Identify duplication in customer records and escalate in accordance with Management Policies
- Respond to W9 and new Vendor set up inquiries to support timely payments from customers
- Responsible for timely and effective handling of AR inquiries through AR Inbox or otherwise
Cash Application
- Support posting cash receipts; pulling daily bank details for daily ACH, and Lockbox
- Processing credit card transactions and handling of credit card chargeback disputes
- Work with Accounting to clear unreconciled items in support of effective cash application posting
- Process approved write offs
- Assist with reconciliation unapplied cash at a regular cadence as outlined by Management
Billing
- Back up Billing Specialist in times of volume increase, month end coverage, PTO coverage in the accuracy and timely billing of customer orders
Must meet KPI’s outlined by Manager such as service level agreements of account set up and maintenance, cash application timeliness and accuracy and billing deadlines.
All other duties as assigned by Management.
Required Skills/Abilities
- At least 3 years of Accounts Receivable tasks including a combination of Billing, Cash Application, Collections and New Customer onboarding, preferably in a Shared Services environment, yet not required
- Experience in a Manufacturing environment
- High volume cash application with lockbox experience required
- Proficient in MS suite of programs, especially Excel, Word & Outlook
- Experience with IFS Cloud a plus
- Ability to learn and adapt to our ERP system.
- Detail oriented and extremely accurate when completing work
- Strong interpersonal, organizational and follow-through skills
- Clear and positive communication with customers and the internal working team
- Ability to set priorities and multitask.
- Responsible, independent, and self-motivated, and dependable
- Ability to travel to other sites for training, meetings <5% where remote may not be an option
Education and Experience
- High School diploma, or equivalent
- Associate degree or higher preferred
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
Salary Information