Administrative Assistant

M SHAPIRO REAL ESTATE GROUP Farmington Hills, Michigan, United States Full-Time

About this position

Position Description:

Administrative Assistant

Job Description

We are a growing, fast-paced property management office located in Farmington Hills, MI seeking an administrative assistant at our corporate office. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities.

Responsibilities:
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute emails, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
  • Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environment
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • The responsibilities of this position are subject to change at any time due to the needs of the business.
Education & Experience:
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Office hours are Monday - Friday, 8:30 AM - 5:30 PM.
  • Job Type: Full-time


Salary Information

$39000.00 - $42500.00 Annual Salary