About this position

The City of Larkspur is seeking a Human Resources Analyst II to join our dynamic Administration Department! Are you passionate about fostering an inclusive workplace environment and supporting the growth and development of employees? The City of Larkspur is seeking a dedicated professional to join our team as a Human Resources Analyst II. This position offers a unique opportunity to contribute to the City's mission by providing comprehensive support for various human resources programs and functions. If you are ready to utilize your expertise and make a meaningful impact in a dynamic municipal setting, we encourage you to apply for this exciting career opportunity. The Position The City of Larkspur is seeking an experienced human resources professional looking to join the Administration Department and work in a dynamic team environment in a small-town setting. This is an exciting opportunity for a professional looking to advance their career and work on a wide range of projects with a high level of responsibility and accountability. The ideal candidate is an experienced public sector human resources professional ready to bring outstanding professionalism to the City. Reporting to the Assistant City Manager or assigned manager, this position will work closely as an advisor to City leadership on HR matters and serve as a resource to City employees. The position requires strong technical knowledge as well as exceptional interpersonal skills and a high degree of interaction and coordination with various city departments. The City of Larkspur provides administrative support to the Central Marin Police Authority.   The HR Analyst will be part of the team providing this support. Ideal Candidate The ideal candidate for the position will possess a broad range of knowledge and experience including proficiency in human resources principles and practices, demonstrated expertise in conducting job analyses and advising on employment matters, proven ability to manage recruitment processes and complex recordkeeping databases, and a thorough understanding of policies and regulations governing human resources administration. The ideal candidate will have experience in FMLA/CFRA and other leave management. Experience working in NeoGov or a similar database is highly desired. The Human Resources Analyst II will assist in the administration of labor agreements by explaining contract provisions and responding to inquiries from employees.  DEFINITION  Under general direction from departmental managers, performs a variety of responsible and complex administrative staff duties, including fiscal research and analysis and project tracking.   DISTINGUISHING CHARACTERISTICS  Under general direction of the City Manager or their designee, performs a variety of professional human resources duties including: recruitment and selection, classification, compensation, training, benefits and leave management, workers' compensation, safety, insurance, risk management, and/or employee and labor relations; provides analytical support to City management and supervisory staff; and performs a variety of other related duties as assigned. This position requires discretion to work with confidential and sensitive issues on a regular basis.   Human Resources Analyst I is the entry level class in the Human Resources Analyst series. Positions at this level are not expected to function with the same amount of program knowledge or skill level as the Human Resources Analyst II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.   Human Resources Analyst II is the journey-level class in the Human Resources Analyst series. Positions at this level are distinguished from the Human Resources Analyst I level by the performance of the range of duties as assigned, working independently, applying well developed knowledge, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Adequate performance at this level requires the knowledge of departmental or office procedures and precedents, and the ability to choose among alternatives in solving many problems. Work is normally reviewed only on completion and for overall results. Advancement from the I level to the II level is not automatic; such advancement is contingent on the availability of allocated positions, department needs, and possession of required skills.   SUPERVISION RECEIVED AND EXERCISED  The Human Resources Analyst reports to an assigned departmental manager or managers. There are no direct reports, although the incumbent may provide technical direction or training to other administrative support staff, volunteers, and/or interns as needed. The Human Resources Analyst II may provide technical direction to other professional staff on projects as appropriate.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Include but are not limited to the following:)   <ul style="margin-bottom: 3pt;"><li>Performs job analyses, including desk audits and organizational reviews, and develops or revises class specifications.</li><li>Conducts classification and compensation analyses, including salary and benefit surveys, and makes appropriate recommendations.</li><li>Counsels and advises employees, supervisors and department heads on matters related to employment, promotion, classification, and compensation.</li><li>Performs administrative support duties and assists in the interpretation and application of human resources rules, policies, legislation, and MOUs.</li><li>Prepares written reports, memos, letters, and policies.</li><li>Performs a variety of complex and varied technical, professional, and confidential work in support of a variety of human resources programs and functions including but not limited to recruitment, onboarding, administration of leaves, and benefits administration. </li><li>Designs, oversees, and maintains complex recordkeeping databases and tracking systems; ensures recordkeeping and document storage practices and procedures comply with applicable regulations and rules. </li><li>Coordinates and implements recruitment processes for City departments; confers with departments to ascertain departmental needs; produces recruitment brochures, announcements, and advertising; screens resumes and applications; identifies qualified applicants, and schedules and coordinates written performance tests and interviews. </li><li>Organizes and administers oral and written examinations and results, including compiling test scores, preparing eligibility lists and candidate information, coordinating and/or conducting interviews, assisting departments in extending job offers, and coordinating follow-up pre-employment testing; monitors the hiring process and/or testing processes to assure adherence to applicable human resources policies and procedures.</li><li>Coordinates required professional reference and criminal background check processes for required classifications; monitors Department of Justice secure portal for background check results and maintains records in accordance with state and federal laws. </li><li>Analyzes the effect of new laws or administrative regulations on Human Resources programs and recommends policies and procedures for implementation.</li><li>Assists and/or develops, and revises City policies, procedures, and programs.</li><li>Conducts studies and projects related to human resources functional areas.</li><li>Confers with supervisors and management personnel to obtain or provide information or to help resolve problems related to assigned area.</li><li>Plans, participates in, and evaluates special projects requiring coordination of activities across departmental and functional lines.</li><li>Assists with labor relations activities, including researching and analyzing human resources data, providing recommendations, and writing reports.</li><li>Provides project management and/or technical and functional direction to assigned staff; reviews and controls quality of work; assists in completing employee evaluations; participates in performing complex duties.</li><li>Plans, schedules, prioritizes, and assigns projects, studies, and programs in consultation with the City Manager or designee; communicates status of projects, studies, and programs to appropriate staff, working cooperatively to schedule in accordance with established priorities; instructs staff in work procedures.</li><li>Trains employees in work principles, practices, methods, policies, procedures, and applicable federal, state, and local laws, rules, and regulations.</li><li>Assists in developing work plans, procedures, and schedules.</li><li>Assists in the implementation of goals, objectives, policies, procedures, and work standards for the organization, including recommending improvements.</li><li>Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate other department-specific equipment.</li><li>Builds and maintains positive working relationships with co-workers, other City employees, and the public.</li><li>Drives a motor vehicle.</li><li>Performs work as a designated Disaster Service Worker as required of all public employees under California Government Code 3100-3109 during natural and manmade disasters and other emergencies.</li><li>Perform related duties as required.</li></ul> 
REQUIREMENTS Knowledge of<ul style="margin-bottom: 3pt"><li>Principles, practices, and techniques of human resources administration, including recruitment, selection, equal employment opportunity, and employee orientation; job analysis and classification; compensation and benefit analysis, and administration; training and development; and the interpretation of laws, regulations, policies, and procedures.</li><li>Organizational and management practices as applied to the research, analysis, and evaluation of programs, policies, and operational needs.</li><li>Applicable federal and state laws; codes, and regulations including City rules and regulations pertaining to human resources administration.</li><li>Computer applications related to the work, including word processing, spreadsheet applications, and HRIS database management.</li><li>Recordkeeping principles and practices.</li><li>Business letter writing and report preparation.</li><li>Basic and advanced arithmetic and statistical techniques.</li><li>Modern office practices, methods, and computer equipment.</li><li>English usage, grammar, spelling, vocabulary, and punctuation.</li><li>Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.</li><li>Techniques for providing a high level of customer service to public and City staff, in person and over the telephone, written or electronically.</li></ul> Skill and Ability to<ul style="margin-bottom: 3pt"><li>Inspect the work of others and maintain established quality control standards.</li><li>Train others in work procedures.</li><li>Administer, coordinate, review, and evaluate a comprehensive human resources program.</li><li>Interpret, apply, and explain complex laws, codes, regulations, and ordinances.</li><li>Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.</li><li>Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.</li><li>Identify and take appropriate action when unusual operating problems occur.</li><li>Effectively represent the City in meetings with governmental agencies, professional, and regulatory, and legislative organizations.</li><li>Make accurate arithmetic, financial, and statistical computations.</li><li>Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.</li><li>Make effective public presentations.</li><li>Understand written sentences and paragraphs in work-related documents.</li><li>Analyze data and information using established criteria in order to determine consequences and to identify and select alternatives.</li><li>Modify existing policies, strategies, and/or methods to meet unusual conditions.</li><li>Maintain attention to detail and accuracy while meeting critical deadlines.</li><li>Operate modern office equipment including computer equipment and specialized software applications programs.</li><li>Use English effectively to communicate in person, over the telephone, and in writing.</li><li>Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines.</li><li>Establish and maintain effective working relationships with those contacted in the course of the work.</li></ul>In addition to the above abilities, Human Resources Analyst II incumbents also have the skill and ability to: <ul style="margin-bottom: 3pt"><li>Evaluate and develop improvements in operations, procedures, policies, and methods.</li><li>Perform administrative duties with minimal supervision.</li><li>Effectively administer a variety of programs, functions, and administrative activities.</li><li>Independently manage time effectively, adjust to changing priorities quickly, and meet deadlines in a fast paced and fluid work environment.</li></ul> EDUCATION AND/OR EXPERIENCE Sufficient experience and education related to project, budget and/or office administration to demonstrate the knowledge and skills listed and to perform the essential duties is required. A typical way of obtaining the required qualifications is: Human Resources Analyst I: Equivalent to a Bachelor's Degree in Human Resources, Industrial Relations, Public or Business Administration or related field, and at least two (2) years of progressively responsible experience in general office administration activities, human resources, or personnel administration which involved research, analysis and the preparation of written reports and recommendations. Experience performing such work in a public sector environment is highly desirable. Additional experience may be substituted for the required education on a year for year basis. Human Resources Analyst II: Equivalent to a Bachelor's Degree in Human Resources, Industrial Relations, Public or Business Administration or related field, and at least five (5) years of progressively responsible experience in human resources, business or public administration activities, of which two (2) of these years requires demonstrated success in public human resources administration work including increasingly responsible experience providing complex and varied technical, professional, and confidential support for human resources programs and services. Successful time management and project management skills and abilities and demonstrated.
PHYSICAL WORKING CONDITIONS  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   <ul style="margin-bottom: 3pt;"><li>Position requires prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. The employee will occasionally be required to climb or balance or crawl.</li><li>Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly exposed to video display terminals.</li><li>Repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard for extensive periods of time are required.</li><li>Acute hearing and understandable speech is required when providing phone and personal service.</li><li>The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds.</li><li>While performing the duties of this job, the employee regularly works in an indoor office environment. The noise level in the work environment is usually quiet.</li></ul> SELECTION PROCESS: It is important to complete all required application materials. All applications will be screened for completeness and possession of minimum qualifications. The City of Larkspur may conduct phone interviews with applicants to determine current level of experience as part of its selection process. Qualified applications will be reviewed in detail to identify the most qualified candidates to interview and participate in a writing exercise. It is anticipated that the successful candidate will begin employment as soon as possible.  Interviews are scheduled for July 17, 2025. APPLICATION PROCEDURE: To be considered for this exciting opportunity, candidates must submit the following:  1.  City of Larkspur employment application at<a href="https://www.governmentjobs.com/" data-uw-rm-brl="PR" data-uw-original-href="https://www.governmentjobs.com/" style="font-style: normal; text-align: start; text-indent: 0px; color: inherit !important; text-decoration: underline !important;">www.GovernmentJobs.com</a>  2.  Cover letter detailing your interest in the position, your career goals, and how this position fits with those goals  3.  Response to all supplemental questions. 4. Current resume  All required application materials must be submitted; incomplete application packets will result in no further consideration. Inquires may be directed to hr@cityoflarkspur.org or by phone at (415) 496-2401. Email contact is preferred.  The City of Larkspur is not responsible for failure of Internet forms or email in submitting your application. If you encounter any technical difficulties in applying for this position through www.GovernmentJobs.com, please contact their customer support.  *The City of Larkspur reserves the right to extend the application period as needed to obtain a qualified pool of applicants.  Accommodation:  Any candidate needing to request a reasonable accommodation under the American Disability Act (ADA) in the application or selection process must contact sohare@cityoflarkspur.org. <div style="color: inherit; font-style: normal; text-indent: 0px; text-align: center;">THE CITY OF LARKSPUR IS AN EQUAL OPPORTUNITY EMPLOYER</div>ABOUT LARKSPUR: The City of Larkspur is a full-service municipality consisting of approximately 35 full-time employees. Police services are provided by the Central Marin Police Authority (CMPA) and Fire services are provided by Central Marin Fire. We are located in the heart of Marin County, nine miles north of San Francisco, at the base of beautiful Mount Tamalpais. The city has a mix of commercial, residential, and industrial uses. The residential population is approximately 12,000. Larkspur has a wonderful historic downtown, with shops and nationally recognized cafes and restaurants. A mix of lovely homes, condominiums, and apartments are situated in the surrounding hills and along the Corte Madera Creek. Attractive shopping centers provide services and amenities for our residents and visitors. The Larkspur Ferry whisks commuters across the bay to Downtown San Francisco. Larkspur is a close-knit community. Residents are actively involved in important local decisions about quality of life issues and the future direction of their city. The City Council encourages a high level of interaction between its citizenry and city government so that important issues are thoroughly discussed.

Salary Information

$$45.05 - $$60.38 Hourly Wage