Payroll Specialist

About Us

EFESO Management Consultants is a global leader in operations strategy and performance improvement. We work closely with clients across a broad range of industries to deliver real results tailored to their unique needs. Our end-to-end services integrate industrial AI, digital solutions, sustainability, people development, transactions and turnaround, R&D and product profitability, cost and value engineering, manufacturing, procurement and supply chain. We drive transformation through 1,500 projects annually in over 75 countries. Powered by deep industry knowledge and a commitment to lasting impact, EFESO works closely with global brands, mid-sized companies, and private equity to build resilience and future ready operations. 

EFESO. Real results, Together

EFESO Americas operates across the United States, Canada, Mexico, and Brazil, translating EFESO’s global expertise into locally executed, results-driven solutions. With teams on the ground throughout the Americas and direct access to EFESO’s worldwide capabilities, EFESO Americas delivers practical, execution-focused support tailored to regional market dynamics and client needs—helping organizations achieve measurable, sustainable results from strategy through implementation.

www.efeso.com/americas. 

Role Overview

The Multi-Entity Payroll Specialist is responsible for full-cycle, multi-state payroll administration across multiple legal entities and EINs. This role ensures accurate payroll processing, federal and state tax compliance, proper intercompany allocation, accounting accuracy, and audit readiness.

The ideal candidate has a minimum of five (5) years of payroll experience, including multi-state filings and multi-entity payroll structures, and hands-on experience with Paylocity and Workday. Experience with NetSuite or similar ERP systems is preferred.

This position requires strong internal control discipline, reconciliation expertise, and the ability to manage payroll complexity across multiple jurisdictions and corporate entities.

Why This Role Matters

The Multi-Entity Payroll Specialist is a critical control function within the Company’s financial governance framework. Payroll represents one of the organization’s largest recurring expenditures and carries significant regulatory exposure across federal, state, and local jurisdictions. In a multi-entity structure, this complexity increases materially due to separate EINs, intercompany allocations, and jurisdictional tax obligations.

Key Responsibilities

1. Multi-Entity Payroll Processing

• Process full-cycle, multi-state payroll across multiple legal      entities/EINs
• Ensure accurate allocation of wages, taxes, and benefits by entity
• Validate payroll data (salaries, hourly wages, bonuses,      commissions, deductions, garnishments)
• Utilize Paylocity for payroll execution and Workday      for employee data management
• Reconcile payroll registers by entity prior to final submission
• Coordinate payroll funding by entity and confirm timely      disbursement
• Maintain segregation of duties and internal payroll controls

2. Tax Compliance (Federal, State & Local – Multi-Jurisdiction)

· Oversee and validate timely filing of Forms 941, 940, state withholding returns, unemployment reports, and local filings for multiple entities

· Ensure proper multi-state tax withholding based on work and residence locations

· Maintain and manage separate tax agency accounts by entity

· Coordinate annual W-2 and 1099 reporting across entities

· Research and resolve payroll tax notices and agency correspondence

· Monitor regulatory updates impacting multi-entity payroll compliance

3. Accounting & Intercompany Reporting

· Prepare payroll journal entries by entity

· Allocate shared payroll expenses and benefits across entities as required

· Reconcile payroll-related general ledger accounts monthly in NetSuite (preferred) or other ERP systems

· Maintain payroll accruals (PTO, bonuses, commissions, payroll taxes) by entity

· Support month-end and year-end close processes

· Ensure payroll reporting aligns with financial statements at both entity and consolidated levels

4. Audit Support (IRS, State Agencies, External Auditors)

· Provide payroll documentation for IRS and state payroll audits across entities

· Support external audits (e.g., Deloitte or other audit firms)

· Reconcile payroll tax filings to general ledger and financial statements

· Maintain organized, audit-ready payroll files by entity

· Assist with agency inquiries and compliance reviews

5. Systems Administration & Record Management

· Maintain data integrity between Paylocity and Workday

· Ensure proper entity-level configuration within payroll systems

· Review and manage system access controls

· Maintain payroll documentation in compliance with federal and state retention requirements

· Participate in system upgrades, testing, and process improvements

· Identify automation and efficiency opportunities across entities

Required Qualifications

· Minimum 5 years of payroll experience, including multi-state and multi country payroll 

· Demonstrated multi-entity/EIN payroll processing experience

· Hands-on experience with Paylocity 

· Strong understanding of federal and state payroll tax regulations

· Experience supporting IRS, state, and external audits

· Advanced Excel skills (pivot tables, reconciliations, reporting)

· High degree of accuracy, discretion, and internal control awareness

Preferred Qualifications

· CPP certification preferred

· ERP experience: NetSuite preferred but not required

· Hands-on experience with Workday

Key Competencies & Attributes

1. Regulatory & Compliance Expertise

· Deep knowledge of federal, state, and multi-jurisdiction payroll tax requirements

· Proven experience managing payroll across multiple entities/EINs

· Strong risk awareness and compliance discipline

2. Internal Controls & Governance

· Enforces segregation of duties and audit-ready documentation

· Maintains strong internal control standards

· High integrity and confidentiality

 3. Financial & Accounting Acumen

· Accurate payroll accounting, accrual management, and entity-level reconciliations

· Understanding of consolidated reporting impact

· ERP familiarity (NetSuite preferred)

4. Systems & Data Integrity

· Advanced proficiency in Paylocity and Workday

· Ensures system configuration supports multi-state compliance

· Strong analytical and reconciliation skills

5. Audit & Risk Responsiveness

· Experienced in IRS, state, and external audit support

· Timely, organized response to regulatory inquiries

Proactive issue identification and resolution 

Compensation: 

The wage range for this role considers a wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At EFESO, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. The salary range for this position is $65,000-$80,000. 

We offer: 

A competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our package includes medical and dental coverage, 401(k) plan, PTO plus observed holidays. 

Equal Employment Opportunity Statement:   

EFESO Management Consulting is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, lactation, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital or family status, veteran or military status, or any other status protected by applicable law.

Other Employment Statements: 

Applicants must be legally authorized to work in the United States. EFESO does not provide current or future employment-based visa sponsorship for this role.

EFESO provides reasonable accommodations to qualified individuals with disabilities and for sincerely held religious beliefs/practices, consistent with applicable law.