About this position
Position Summary
The Events & Operations Coordinator plays a vital role in supporting the efficient functioning of our organization and the successful execution of our community engagement events. This dynamic position requires a highly organized, detail-oriented, and proactive individual with excellent communication and interpersonal skills. The coordinator will manage administrative processes, support various operational needs, and assist with the planning, coordination, and execution of events that further Habitat for Humanity's mission.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Assist with the planning, coordination, and execution of community engagement events.
Build detailed timelines, vendor trackers, budgets, and load-in/load-out plans.
Serve as on-site lead overseeing registration, setup, A/V, food & beverage, and teardown.
Partner with Construction, Development, Family Services, ReStore, and Marketing to align goals and resources.
Coordinate and guide volunteers to support event and operational needs.
Capture stories, photos, and testimonials in collaboration with Marketing for post-event stewardship.
Act as an informed, enthusiastic advocate for Habitat when engaging volunteers, donors, sponsors, vendors, and the wider community.
Secure Habitat presence at fairs, networking functions, and outreach events to expand volunteer pipelines.
Track event expenses, negotiate cost-effective vendor contracts, and provide variance reports to leadership.
Cultivate positive relationships with staff and volunteers; facilitate clear communication and post-event debriefs.
Active participant across departments, coordinate volunteers for events as well as affiliate needs
Required Knowledge, Skills and Experience
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
1-3 years experience in event or project management (non-profit/community engagement preferred).
Advanced Microsoft Office proficiency and familiarity with modern project-management tools.
Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills, with a strong ability to engage diverse audiences.
Process Improvement: Natural ability to document and refine workflows for efficiency.
Strong organizational skills and meticulous attention to detail.
Commitment to exemplary customer service and Habitats value-driven culture.
Must have a valid drivers license.
Ability to lift 25 lbs. and stand for extended periods during events; flexibility for evening/weekend work as needed.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is REGULARLY required to SIT, STAND, WALK, USE HANDS OR FINGERS, HANDLE OR FEEL; REACH WITH HANDS AND ARMS; TALK OR HEAR. The employee may OCCASIONALLY lift and/or move up to 25 pounds.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Greater Fox Cities Area Habitat for Humanity is an Equal Employment Opportunity employer. Applicants are considered without regard to race, color, religion, sex, national origin, age, disability or other protected status.
Salary Information