Office Administrator

• Assist President, HR, and other members of management with day to day administrative needs
• Obtain mail and distribute to appropriate departments
• Keep track of all supplies needed and purchase accordingly; purchases reviewed with management monthly
• Keep track of all business license renewals
• Process contractor qualification statements and assemble qualification packets
• Prepare and send FedEx packages as needed by management or employees
• Address any issues with printers and schedule maintenance as needed
• Refill postage meter with funds and ink as needed
• Schedule and facilitate any work related events (luncheons, business meetings, etc)
• Prepare workspace for all new hires; ensure equipment is fully prepared and logged in
• Complete offboarding checklist for employee exits; equipment return
• Organize and schedule weekly job updates; take meeting minutes
• Keep storage room organized and stocked
• Address any additional requests or needs from employees
• Manage conference room calendar
• Manage company vehicle insurance and add/remove drivers as needed
• Enter work order or advise property management of any issues or vehicles being left overnight
• Schedule any necessary training for employees
• Register company for any conferences as needed
• Collect information, proof, and publish company newsletter monthly
• Will be at front desk and greet people as they arrive
• Other duties as assigned

• 2-5 years of related experience is required for this position
• Efficient in the Microsoft Office suite
• Detail oriented and well-organized

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