Accounting Clerk / Administrative Support

Accounting Clerk / Administrative Support

This position is based in Mansonville, located in the Eastern Townships of Quebec, Canada. As such, it is essential that the candidate reside within close proximity to the office. 

The Accounting Clerk/Administrative assistant is responsible for handling all tasks such as data entry, supplier follow-up and customer invoicing and accounts payable functions.  The accounting clerk will also be additional support for any administrative functions (vacation replacement) and will also be a replacement receptionist when necessary.

Essential Job Functions

1. Accounts payable
   • Support audit process
   • Research - For Controller and financial analysts
   • Responsible for all verification, approvals and GL coding. Which includes the collection, tracking and management of the data in a timely fashion. 
   • Banking, check run/wire payments, ACH payments
   • Daily verification and follow ups of emails, etc. 
   • Match invoices and receiving 
   • Research outstanding invoices
   • Match credit card bills with receipts and enter payments in globe
2. Accounts Receivable
   • Responsible for fulfillment, Superfund and Customer invoicing in Globe
   • Research and verification concerning A/R
   • Daily requests concerning A/R
3. Provide back-up to Administrative Assistance (to cover vacation and daily activities)
   • Audit preparation
   • Maintain CER files, data entry, filing, manage petty cash

Competencies required for the position

1. High school diploma with some accounting experience.
2. Bilingual, required as this role interacts with customers from across Canada
3. Strong MS Office skills
4. Experience with Citrix and GLOBE
5. Excellent customer service skills.
6. Ability to prioritize and multitask.
7. Team player attitude and demonstrate daily task flexibility.
8. Able to work efficiently with minimal supervisor. 
9. Strong typing skills.
10. Excellent organizational skills.
11. Attention to detail