Estimating Coordinator

The Estimating Coordinator provides critical administrative and logistical support to ensure smooth takeoffs and bids of demolition projects. This position acts as a central hub for estimating communication, documentation, and coordination. The Estimating Coordinator assists the Project Manager by maintaining accurate records, take-offs, bids and ensuring timely completion of deliverables. 

MAJOR DUTIES & RESPONSIBILITIES:Project Administration and Coordination

• Organize and maintain all project-related documentation, including take-offs, estimates and schedules.
• Coordinate meetings, prepare agendas, and distribute meeting minutes to relevant stakeholders.
• Track project deliverables and update estimate timelines
• Serve as a point of contact for internal and external stakeholders, ensuring timely communication of updates and requests.

Documentation and Reporting

• Assist with preparing Requests for Information (RFIs), and submittals

EDUCATION, KNOWLEDGE & EXPERIENCE:

• 1-3 years of experience in construction, demolition, or estimating coordination.
• Basic understanding of construction or demolition processes and terminology.
• OSHA 10-hour training certi?cation preferred or ability to obtain within 90 days of hire.
• Valid driver’s license and ability to travel to project sites as needed.

WORKING ENVIRONMENT & CONDITIONS:

• Standard o?ce environment with frequent use of a computer and phone.
• Occasional visits to job sites with exposure to outdoor elements, noise, and dust.
• Personal protective equipment (PPE) must be worn during site visits.
• May involve light lifting (up to 25 pounds) and periods of standing or walking during site visits.
• Regular hours with occasional extended hours to meet project deadlines.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong understanding of project coordination processes, including scheduling, documentation, and reporting.
• Basic knowledge of construction or demolition techniques, safety practices, and equipment.
• Ability to quickly learn and adapt to new project management software and tools.
• Demonstrated ability to support team goals and maintain a positive work environment.
• Commitment to accuracy and thoroughness in completing tasks and maintaining records.
• Familiarity with local, state, and federal regulations related to construction and demolition.
• Strong analytical and problem-solving skills to identify and address project challenges e?ectively.
• Ability to multitask and manage competing priorities in a fast-paced environment.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required for this job. Duties, responsibilities, and activities may

change at any time with or without notice.