About this position
Description:
The Accounts Payable Specialist is responsible for full-cycle AP processing within a high-volume ERP environment. This role manages three-way matching, invoice coding, freight bill processing, vendor payments, and reconciliations while ensuring compliance with internal controls and company procedures. The ideal candidate is detail-oriented, analytical, and professional in vendor communications, with strong ERP and Excel skills.
Key Responsibilities
- Process vouchers using three-way match (PO, receipt, invoice), including coding with appropriate general ledger accounts and cost centers
- Verify, reconcile, and post invoices accurately within the ERP system
- Process small package and LTL freight invoices; analyze freight bills for overcharges and reconcile/file freight claims (e.g., FedEx, UPS)
- Download and review weekly carrier billing reports from vendor portals
- Prepare and process Accounts Payable checks and ACH batches
- Post ACH, auto-debit, and other electronic payments; process payments within vendor portals
- Reconcile vendor statements and investigate discrepancies related to purchase orders, contracts, invoices, or payments
- Maintain accurate AP records and documentation
- Run weekly bank reports and assist with payment reconciliation
- Ensure compliance with internal controls, approval workflows, and company procedures
- Communicate professionally with vendors to resolve issues in a timely manner
- Support additional duties as assigned as workflow evolves
- Minimum of five years of experience in an ERP environment
- Strong three-way match (3-way match) experience required
- Experience processing freight invoices and freight claims (small package and LTL)
- Moderate to advanced Excel skills, including pivot tables and lookups
- Proficiency in Microsoft Word
- Strong analytical and general accounting knowledge
- Excellent data entry and math skills
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills with strong grammar
- Ability to manage vendor relationships professionally
- Team-oriented with the ability to work collaboratively in a fast-paced environment