Project Assistant

Position: Project Assistant 

Description: Provides critical support for the construction project team in key operational processes and procedures.  Creates professional and accurate project-related documents.  Establishes and maintains project files to ensure document control throughout the construction process.  Responsible for administrative support to multiple project managers for all construction related projects. 

Responsibilities:

· New job setup, including SCR filing. 

· Subcontractor maintenance, including W-9’s, COI’s, subcontract agreements and purchase orders. 

· Supplier maintenance, including W-9’s purchase orders, billings, etc. 

· Project billings.

· Acquire and submit subcontractor lien waivers. 

· Tracking project job costs, purchase orders and WIP.

· Provide accounts payable assistance including invoice processing, expense reconciliation and vendor communication. 

· Provide accounts receivable assistance including collections and payment tracking.

Requirements:

· Previous construction industry experience.

· Proficient in Microsoft Office Suite.

· Ability to prioritize and multitask.

· Great organizational skills.

· Effective communication with customers, suppliers and other team members.