Events Coordinator

The Events Coordinator (EC) is responsible for implementing and executing LV Zoo events, which include all signature events, promotions and rentals. EC will assist the Communications and Events Lead (CEL) with the planning, development and review of all zoo events -- in coordination with respective departments -- with the goal of increasing attendance and guest satisfaction while educating the community of our mission. Additionally, the EC is to coordinate and manage Zoo facility rentals. Lehigh Valley Zoological Society is a non-profit founded in 2004 with a mission to connect its community with nature to empower people to protect wildlife.

MAIN DUTIES AND RESPONSIBILITIES

• Collaborate with CEL and department heads to create LV Zoo’s annual schedule of events and promotions 

• Conduct weekly and monthly event meetings with department directors for broader planning and to allow advance notice for potential needs

• Work with marketing team for all collateral, posts, signage, etc. needed to ensure the successful marketing of events and promotions 

• Obtain essential materials, props, decorations, vendors, etc., to ensure event success

• Collaborate with Volunteer Coordinator and Operations department to ensure proper and thorough staffing of events, guiding staff from setup to execution to cleanup

• Collaborate with Operations department for event setup 

• Research and develop creative ideas for the implementation or enhancement of special events and promotions

• Work with CEL to convert rental inquiries into bookings; meeting with contacts, finalizing contracts and executing event

• Be able to successfully handle onsite criticism relating to the guest/client experience

• Be familiar with the Zoo’s history, Mission Statement, current accomplishments, and future goals

• Other duties as assigned

SKILLS COMPETENCIES ·

• Highly proficient in Microsoft Office suite, including Outlook, Word, Excel, PowerPoint

• Detail oriented and organized 

• Excellent written and verbal communication skills

• Motivated self-starter with the ability to work independently with purpose and accuracy as well in a group setting 

• Excellent time management with ability to multitask and adhere to deadlines • Ability to develop and maintain effective working relationships

• Demonstrated leadership abilities and strategic thinking

QUALIFICATIONS AND EXPERIENCE

 · Associate degree in related field preferred

 · High School Diploma with a minimum of 2 years of related work experience

 · Ability to work weekends (April-December)

 · Adjusting workdays and hours to accommodate attendance at signature events, special promotions and Winter Light Spectacular; all which require some availability on weekends, holidays and evenings

PHYSICAL DEMANDSAND WORK ENVIRONMENT

 · The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

· Physical Demands: While performing the job duties of this job, the employee is occasionally required to walk; sit; stand; use hands to fingers; handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

· Work Environment: The noise level in the work environment is usually minimal.