ACCOUNTING CLERK

 Accounting Clerk – Palm Springs Surf Club

The Palm Springs Surf Club is seeking a detail-oriented and highly organized Accounting Clerk to support the daily financial operations of our dynamic resort and recreation environment. In this role, you will assist with accounts payable and receivable, invoice processing, reconciliations, record maintenance, and general accounting support to ensure accuracy, compliance, and smooth departmental workflow. The ideal candidate is reliable, efficient, and comfortable working in a fast-paced hospitality setting while maintaining a high standard of professionalism. If you’re looking to contribute your accounting expertise to a premier Palm Springs destination known for exceptional guest experiences, we invite you to join our team and help keep our financial operations running as seamlessly as our waves.  

Specific Duties and Responsibilities:

• Maintain compliance with company policies, safety protocols, and standards of operation.
• Attend scheduled meetings and trainings; arrive on time and follow assigned work schedules.
• Communicate effectively with peers, supervisors, and other departments.
• Perform additional duties as assigned by management.
• Process accounts payable: match POs, verify approvals, code invoices, enter data, and prepare payments.
• Process accounts receivable: record payments, issue receipts, and track outstanding balances.
• Reconcile daily revenue reports from ticketing, food & beverage, retail, and cabanas; research variances.
• Assist with month-end close, journal entries, accruals, and supporting schedules.
• Reconcile bank accounts, credit card statements, and petty cash; maintain organized files.
• Prepare financial summaries and spreadsheets; support audits and financial reviews.
• Maintain vendor files and W-9 documentation; assist with 1099 preparation.
• Support inventory tracking, cost control, and departmental reporting.
• Safeguard confidential financial information and follow internal controls.
• Utilize accounting systems, POS reports, and spreadsheets to maintain accurate records.

Supervisory Responsibilities:

This position does not supervise other employees; may coordinate with department leads to collect financial data and assist in training seasonal or temporary staff on procedures.

Essential Duties and Competencies:

• Strong attention to detail and accuracy; ability to identify and resolve discrepancies.
• High level of confidentiality and integrity in handling financial information.
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities.
• Effective communication and collaboration skills across departments.
• Sound problem-solving and analytical skills.

Required Skills/Abilities:

• Proficiency with QuickBooks Online accounting software, POS reporting, and Microsoft Excel.
• Familiarity with Toast, Fareharbor, Quickbooks Online, Paylocity preferred but not a requirement. 
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team under occasional high-volume workloads.

Education and Experience:

• High school diploma or equivalent required; associate degree in Accounting/Finance preferred.
• 1+ years of accounting, bookkeeping, or similar clerical experience required.
• Experience in hospitality, recreation, entertainment, or water-park environment preferred.

Uniform Requirements:

Maintain a professional appearance consistent with company standards and the employee handbook; clothing must be clean, neat, and free of excessive wear; no athletic wear.

Physical Requirements

• Ability to sit, stand, or walk for extended periods; frequent bending and reaching.
• Ability to lift, move, or carry up to 10 pounds without assistance.
• Repetitive use of hands for typing, filing, and handling documents.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

• Demonstrated accuracy and thoroughness in financial work; professional demeanor and strong work ethic.
• Understanding of financial procedures, record-keeping, and internal controls.
• Ability to follow company policies and uphold safety and compliance standards.

Language Skills:

Ability to read and interpret financial documents, invoices, reports, and contracts; communicate clearly in English in both written and verbal form. Spanish a plus but not required. Reasoning Ability and Computer Skills.  Ability to identify problems, collect and analyze data, draw valid conclusions, and work with financial software, spreadsheets, accounting platforms, and POS reporting tools.

Benefits:

• Friendly, fun, positive work environment.
• Paid time off.
• Competitive wages.
• Medical, Dental, & Vision plan options for eligible employees.

Work Environment:

Primarily office-based with occasional visits to operational areas; noise level varies from quiet to moderate; occasional exposure to outdoor conditions when collecting documents.

Work Authorization:

Must be a U.S. Citizen or otherwise legally authorized to work in the United States.

EEO statement:

Palm Springs Surf Club is an equal opportunity employer committed to diversity and inclusion. We prohibit discrimination based on any protected status; hiring decisions are based solely on business needs and qualifications.