Accounts Payable Specialist

 

 

ESSENTIAL JOB FUNCTIONS

 

Open, date stamp and distribute incoming mail daily. 

Process payable invoices for payment.Get all necessary approvals.Verify all backup documentation is in place before paying an invoice.For purchase orders, verify signatures and coding.Code the payables with a batch ticket or stamp and approved by the AP Coordinator.Enter payables into MIP, post and run pre-check.Get pre-check approved by the CFO.Run checks and get checks signed by the CEO.Mark invoices paid and mail the checks out. 

File all paid invoices and reports created during the processing of payables. 

Receive in all POs and file them to await invoice or receipt. 

Enter all manual checks on a weekly basis and ensure all receipts have been received. 

Record all checks and cash retrieved into the cash log daily and turn them over to AR daily. 

File all paid invoices weekly. 

Process a check run at least twice per week. 

Process monthly client Stipends & Provider payments. 

Process DCF respite payments. 

Process 1st of the month billings (rent, consultants).

Replenish petty cash. 

Process all Outreach payables. 

Maintain vendor database, including all 1099 information and establishing new vendors. 

Process monthly client checks. 

Follow up with all missing receipts required for POs, invoices and manual checks. 

Investigate all past due balances and late fees, before paying the invoice. 

Post all receipts to the appropriate account spreadsheets for awaiting invoice (Visa, Gulf, HD, Staples, etc…) 

Maintain sufficient check and purchase order supplies (computerized and manual). 

10     Balance Corporate monthly VISA bill, code log receipts received from Program purchases, and send missing VISA receipts list to CEO/CFO by the 10th of the following month.

 

12     Other job responsibilities as required.

 

   

     JOB REQUIREMENTS 

 

 

Education:  A high school diploma or GED or 3 years experience in the payable field.  Experience in Microsoft Excel, MIP Accounting, and Microsoft Word is a plus.

 

Personal:   Must possess strong interpersonal skills and be able to handle daily dealings with vendors.  

Mon-Fri (Flex)
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