About this position

"Ensuring Safety Excellence: In compliance with Washington State's ESSB 5123, we prioritize safety in our workforce by conducting controlled substance testing, including marijuana, for this position, which is deemed safety-sensitive.”

This is a 30 hour per week benefits-eligible position

Position Summary: The Administrative Assistant position is responsible for supporting the assigned Executives and team. This position is responsible for coordinating meetings, creating reports, supporting assigned meetings, facilitating new employee orientation and organizing documents. They are a proactive problem solver with excellent communication skills and strong attention to detail.

CORE COMPETENCIES

Collaborate with Others

Collaborate cohesively and in a helpful manner to accomplish shared objectives alongside peers.

Recognize and honor the contributions and hard work of others.Offer valuable and actionable feedback to peers in a constructive and professional manner.

Act with Empathy and Compassion

Genuinely understand and respect others' perspectives and emotions. Strive to foster a culture of compassion, empathy, and support that extends beyond our walls.

Maintain open and effective communication channels with team members.Stay open, curious, and flexible to suspend judgments and evaluations when considering what others offer.

RESPONSIBLITIES

Produces presentations and reports in a timely manner.

Facilitates communication and assistance for the Board of Directors as a trusted liaison as needed.

Coordinates and supports various executive-lead meetings and activities, including documentation and minutes as needed.

Delivers exceptional hospitality to every guest, ensuring a warm and inviting atmosphere.

Creates efficient organizational record retention and retrieval procedures.

Conducts thorough research and analysis to produce high-quality documents for review and presentation to boards of directors, committees, and executives.

Efficient handling of incoming correspondence: sorting, distributing, and responding to faxes, emails, and phone calls.

Assumes responsibility for assigned Executive scheduling needs. This includes managing agendas, emails, calls, arranging travel, dealing with clients, and other key logistics that are important for the organization’s success.

Maintains a high level of professionalism and strict confidentiality when handling all materials, exercising discretion in all business interactions to ensure confidentiality is upheld.

Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

Education:

Bachelor’s Degree, preferred.HS degree required

Experience:

1-3 years of administrative assistant experience.

Licenses/Certificates/Registration:

Valid drivers license and vehicle insurance required. 5 years of licensed driving experience required.

WORKING CONDITIONS

Comprehension

Ability to understand, remember, and apply oral and written instructions or other information.Reasoning and Decision MakingAbility to plan, organize, and carry out assignments from management staff with minimal direction.Ability to analyze situations and make decisions that moderately impact the immediate work unit.OrganizationAbility to organize and prioritize job duties effectively and timely, set priorities, and meet critical deadlines.CommunicationAbility to understand and follow basic instructions and guidelines, complete routine forms, and communicate orally.Physical requirements for this position include hearing, seeing, smelling, speaking, feeling, reaching, pinching, and repetitive motions.This position requires standing, walking, and bending for long periods. This position may require exerting up to 40 pounds of force to lift, carry, pull, or move objects.Benefits:

We offer a comprehensive benefits package (full time employees) including:

Medical, dental, vision, life, and supplemental insuranceHealth savings, flex spending, and dependent care accounts401K with employer matchingGenerous PTO and holiday pay

For additional information on benefits:

https://triumphtx.org/wp-content/uploads/2025/12/EE-Benefit-Summary-12.10.25.pdf

Triumph Treatment Services complies with federal and state laws and applicable discrimination regulations based on any protected class as defined by law. Triumph Treatment Services specifically does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, non-job related sensory, mental or physical disability, or the use of a trained guide dog or service animal by a person with a disability. This holds for all employment opportunities at Triumph Treatment Services.

https://acrobat.adobe.com/id/urn:aaid:sc:US:9bc331b8-e6b3-431a-b2ec-c4e8b7204fb6

Salary Information

$28.6 - $38.6 Hourly Wage