About this position

Operations Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, NY

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence.

Position Overview:

We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong project management skills, excellent communication, and the ability to act as a central liaison between leadership, staff, and external vendors. The ideal candidate will thrive in a fast-paced environment while helping to execute initiatives that improve workflows, manage vendors, track finances, and support the long-term success of the practice.

Key Responsibilities:

Provide direct support to the Operations Manager
Act as the primary vendor and contractor liaison, managing contracts, renewals, service agreements, and issue resolution
Support building and facilities management for all practice locations, including:
- Coordinating building maintenance, repairs, and service requests
- Serving as liaison with landlords, property management companies, and maintenance vendors
- Overseeing routine inspections and preventative maintenance schedules
- Managing facility-related vendor contracts (HVAC, cleaning services, waste management, security, etc.)
Tracking and resolving facility issues in a timely and organized manner
Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes
Manage supplies and inventory, including ordering, tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries
Assist with financial tracking support, including monitoring vendor invoices, reconciling supply orders with budgets, and flagging discrepancies for review
Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality
Ensure timely follow-up and completion of tasks and initiatives assigned across teams
Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives

Qualifications:

Previous experience in an operations support, administrative, or project coordination role required (healthcare operations experience preferred)
Strong organizational, multitasking, and problem-solving skills with a focus on follow-through
Excellent written and verbal communication skills with the ability to coordinate across internal teams and external vendors
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management tools (Asana, Trello, Monday.com, etc.) preferred
Experience with vendor management, contract tracking, procurement, inventory oversight, or financial support strongly preferred
Ability to adapt to shifting priorities and manage multiple projects simultaneously
Professional discretion and ability to manage confidential information

Job Details:

Hours: Full-time position, exact schedule may vary (30–39 hours/week)
Remote Work: Not available
Benefits: Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

Detail-Oriented: We emphasize accuracy and precision in practice operations
Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement
People-Centered: We build strong partnerships with staff, patients, and vendors
Team-Oriented: We collaborate to achieve the best outcomes for the practice and community