About this position
Who We Are
At OrthoFi, we're not just another player in the orthodontic industry – we're the driving force that helps orthodontists launch more smiles while ensuring top-tier patient care. Our tech-savvy solutions are the secret sauce that empowers orthodontic practices across the United States. With a track record of supporting over 2,000 practices, and in partnership with OrthoBanc, we've unlocked access to quality, affordable orthodontic care for a whopping 3.2 million patients and counting!
Picture this: Our cutting-edge Patient Acquisition software combined with our expert Revenue Cycle Management solutions propels practices to achieve jaw-dropping 13% year-over-year growth. Plus, when it comes to patient and insurance billing, our collection results leave competitors in the dust.
Behind our mission is a dynamic team of around 300 passionate individuals. Our headquarters is based in Denver, CO, with employees spread across several states. Join us in our quest to transform the orthodontic landscape – where innovation meets dedication, and starting more smiles are just the beginning.
Our purpose is to radically improve the way patients access and pay for quality elective care. Diversity, equity, and inclusion (DEI) ensures we can fulfill our purpose by creating a better, more equitable and inclusive workplace for our community members and healthcare experience for all.
By focusing on DEI, we are working towards our mission of connecting more patients with quality orthodontic and dental care and helping make treatment accessible to over 1 million patients a year by 2025. Equity is core to our mission to serve patients, and DEI is embedded in our core values, especially “seek diversity,” and “do what’s right.”"
OrthoFi is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Roles based outside of our Denver office can sit in any of the following states: Arizona, Alabama, Missouri, Colorado, Florida, Georgia, Louisiana, North Carolina, Ohio, Tennessee, and Texas. Please only apply if you are able to live and work full-time in one of the states listed above.
The Senior Patient Advocate role encompasses integral contributions to our Patient Advocate team, offering subject matter expertise to patients, handling escalated calls and consistently meeting volume and quality targets. Successful candidates will have demonstrated experience in supporting patients and families via phone and email, addressing technical support, billing, collections, and insurance inquiries. This position requires proven subject matter mastery and the capacity to embrace added responsibilities. It's an opportunity for career growth in revenue cycle management or high-level customer support relations. Responsibilities include acting as a secondary point of contact to the Floor Captain, managing Salesforce and our message center, insurance tasks, setting an example by meeting SLAs consistently, and occasionally leading team huddles and meetings. The position must be available to work between the hours of Monday-Thursday 10:00-6:30 MT and Friday 8:30-5:00 MT. We are targeting a start date of January 26th, 2026.
Within 1 month you will...
- Attend on-boarding and learn about OrthoFi’s culture.
- Train in our OrthoFi Software.
- Complete customer service and collections specific on-boarding curriculum
- Complete training on insurance.
- Shadow multiple customer service team members.
- Begin making outbound contact with financially responsible parties.
Within 2 months you will…
- Train on inbound call types.
- Handle all outbound and inbound communications with financially responsible parties with assistance.
- Create Salesforce cases for advanced follow up on accounts.
Within 3 months you will…
- Independently handle all outbound and inbound communications with financially responsible parties.
- Effectively contribute to service levels and collections operations.
- Maintain a quality average score of 90%-100%.
- Maintain a volume of 45 calls per day on average
You’ll be a good fit if you..
- Have 3+ Orthodontic/Dental industry experience; specifically with insurance
- Committed to 100% customer satisfaction whether by assisting employees on the floor or taking calls when volume requires.
- Excel in communication skills - written, verbal and active listening; proven ability to speak in front of large groups or other teams.
- Exhibit empathy and compassion for patients, and have a sense of urgency in solving problems.
- Maintain a professional demeanor in all situations and settings.
- Adapt to change quickly while multitasking and navigating multiple systems.
- Have strong judgment and decision making abilities with excellent organizational skills.
What’s in it for you
- Full medical, dental, and vision benefits with 100% employer paid options and buy up plans
- PTO
- Employer HSA contribution
- 9 Company Paid holidays
- 401(k) match, 3% after 90 days of employment
- Hybrid in-office and work at home (2 days in-office Tuesdays and Thursdays)
- Supportive culture with one-of-a-kind growth opportunities
- Paid Parental Leave as well as a two-week "ease-back" program that enables parents to return part-time at full pay
- Peer-to-peer recognition program
- Vendor discounts
Compensation range: $19.50/hour
**Please note that the above compensation information is a good faith estimate for Colorado-based hires only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules.**
Work Authorization: You must be authorized to work for any employer in the US.
Physical Requirements and Work Environment
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets. The noise level is moderate.
- This is a largely sedentary role and sitting will be required for long periods of time
- Standing, lifting, reaching, bending, stooping will be frequently required
- Reasonable accommodations may be made to enable individuals with disabilities to perform the job functions
- You must have a quiet, dedicated workspace, with no distractions
- Reliable internet connection of 50Mbps