Staff Accountant

JOB TITLE: Staff Accountant            FLSA STATUS: Exempt

DEPARTMENT: Finance

REPORTS TO: Accounting Manager  

JOB SUMMARY: Responsible in Accounts Payable process, claim check run process, cash management, provides administrative, and accounting support to the Finance Department.

ESSENTIAL JOB FUNCTIONS:

1. Financial month-end closing process:

1. Prepare bank reconciliations.
2. Create journal entries, month-end accruals, and the analysis and reconciliation of investment/banking activity.
3. Ensure all journal entries are supported with proper documentation for audit purposes.
4. Prepare monthly intercompany account reconciliation to ensure intercompany transactions for all entities are balanced and accurately recorded in financial statements.

1. Perform financial trending analysis.

1. Process Accounts Payable (non-claims) 
   1. Review invoices for accuracy. Responsible in making sure all invoices have been approved by the department head who ordered services or goods. 
   2. Enter invoices to the accounting system. Responsible in double checking the invoice if it’s not entered twice in the system and making sure it is being entered to the proper entity.
   3. Process payments both check and EFT. 
      1. Responsible in making sure to process payments within the vendor term as mentioned in the vendor contract and or in the invoice.
      2. Responsible for sending payment confirmation (if requested internally or by vendors).
   4. Responsible in reconciling vendor statements monthly. Request vendor statements from vendor.
   5. Responsible for assisting in responding to vendor inquiries regarding payments.
   6. Maintain organized records, including filing invoices and attaching invoice copies to QB.
2. Cash Management 
   1. Monitors and track day-to-day transactions in the bank and make sure they are all recorded in QB. Enter approved journal entry timely and correctly to the correct entity.
   2. Monitors cash transactions to ensure that bank accounts balance to QB and any unusual items are investigated.
   3. Responsible for making sure there are enough cash balance in the bank accounts every day. Submit request for fund transfer if needed.
   4. Responsible for preparing daily cash position timely and accurately (before 3:30PM daily).
   5. Responsible for tracking the approved recurring internal payments like management fee transfers and claims pre-funding.
   6. Responsible for making sure the prefunding of each payment is done before paying.
   7. Responsible for uploading the positive pay daily, if applicable.
   8. Responsible in assisting cash related routine process including EFT payments for vendors and providers, if needed.

1. Assists claims check run process. 
2. Responsible for provider & Vendor 1099-Misc and 1099-NEC Processes. 
3. Maintains regular and consistent attendance.
4. Adheres to Compliance Plan and HIPAA regulations.

MARGINAL JOB FUNCTIONS:

1. Takes on special projects as needed.
2. Performs other duties as assigned.

BEHAVIORAL EXPECTATIONS:

 1.  Continuous Learning:

           a.  Attends staff meetings as required.

           b.  Attends appropriate training, seminars and workshops as required

      2. Customer Focus:

           a.  Maintains client/customer confidentiality and privacy in accordance with HIPPA regulations

                and IMAS’s Standards of Conduct.

           b.  Fosters appropriate communication and relations with Supervisor, co-workers and other staff.

      3. Quality/Process Improvement/Safety

           a.  Reports issues of security, health and/or safety to appropriate supervisor as soon as practicable.

           b.  Supports and demonstrates safety throughout all duties performed.

           c.  Follows established policies and procedures and understands and complies with all regulators standards set forth by governing entities.

POSITION REQUIREMENTS:

           EDUCATION/EXPERIENCE:

• High school graduate or equivalent.
• Minimum 3 years of experience in accounting/finance 

           SKILLS/KNOWLEDGE/ABILITY:

• Microsoft applications proficiency is mandatory 
• QuickBooks proficiency is mandatory   
• Knowledge of accounting principles 
• Willingness and ability to read, write, speak, understand English and have the communications skills necessary to provide accurate information to residents and staff.
• Willingness and ability to follow written and verbal direction in English.
• Willingness and ability to maintain appropriate level of confidentiality and privacy.
• Willingness and ability to interact professionally with all customers, members, and co-workers, individually and as part of a team.
• Willingness and ability to effectively handle multiple items/tasks as required and adapt favorably to changing priorities.
• Willingness and ability to make appropriate judgments, decisions and problem solving in a timely manner and within the context of the situation at hand.
• Ability to effectively prioritize items/tasks as required.
• Willingness and ability to take initiative and be a self-starter.
• Willingness and ability to understand and comply with Federal, State, and local regulations.