About this position
Description:
Position Summary
The HR Assistant / Office Assistant provides administrative and clerical support to the Human Resources Department and front office operations. This role assists with recruiting, onboarding, employee recordkeeping, payroll coordination, compliance documentation, and general office administration. The position requires strong organizational skills, confidentiality, attention to detail, and the ability to work in a fast-paced manufacturing environment.
Essential Duties and Responsibilities
Human Resources Support
- Assist with recruitment efforts including posting jobs, scheduling interviews, coordinating with staffing agencies, and tracking applicants.
- Prepare onboarding documents and assist with new hire orientation.
- Maintain accurate employee personnel files (paper and electronic).
- Assist with I-9 verification and E-Verify processes.
- Track handbook acknowledgments, policy sign-offs, and training records.
- Support attendance tracking and points documentation.
- Assist with benefits enrollment coordination and employee questions.
- Maintain confidentiality of sensitive employee information.
- Prepare HR correspondence including memos, disciplinary notices, and employment verifications.
Payroll & Timekeeping Support
- Assist with timecard review
- Monitor PTO, vacation, and attendance records.
- Communicate with supervisors regarding missing punches or attendance discrepancies.
Office & Administrative Support
- Maintain office supplies and order as needed.
- Coordinate mail distribution and shipping.
- Assist with scheduling meetings and preparing documents.
- Maintain bulletin boards and employee communication postings.
- Support special projects and company events as assigned.
- Data entry
- Filing, scanning and uploading documents
- Assist scheduler
Education & Experience
- High school diploma or GED required.
- Associate degree in Human Resources, Business Administration, or related field preferred.
- 1–3 years of administrative or HR experience preferred.
Skills & Competencies
- Strong organizational and multitasking skills.
- High level of confidentiality and professionalism.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Experience with HRIS systems (e.g., Paylocity) preferred.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
Physical Requirements
- Ability to sit for extended periods.
- Occasional walking throughout plant floor.
- Ability to lift up to 20 lbs. occasionally