About this position
We are seeking a highly skilled, proactive, and strategically minded Executive Assistant to support our CEO and COO who will also oversee daily office operations at our Atlanta headquarters. This hybrid role blends high-level executive support, strategic partnership, and hands-on office management to ensure efficient operations within Core. This role requires exceptional judgment, discretion, and operational acumen. The ideal candidate is organized, solutions-oriented, and comfortable working in a fast-paced environment with shifting priorities.
This is an on-site position in our Atlanta headquarters.
Essential Duties:
Executive Support
- Provide comprehensive administrative support to CEO and COO, including complex calendar management, meeting coordination, and travel arrangements.
- Prepare and edit presentations, reports, correspondence, and internal communications.
- Manage executive email flow, prioritize messages, and draft responses when appropriate.
- Handle confidential information with professionalism and discretion.
- Anticipate needs and proactively address issues to optimize executive productivity.
- Act as a strategic advisor and thought partner to C-Suite leaders; ensure alignment of priorities, communication, and workflow.
- Liaise with internal and external stakeholders to extend, redirect, and triage requests and various communications.
- Lead preparation and follow-up for meetings, including agenda development, briefing materials, and action tracking.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
- Support annual planning, performance reporting, and organizational communications.
Office Management
- Oversee day-to-day office operations to maintain a productive, well-functioning workplace.
- Manage office vendors, service providers, and building management relationships.
- Monitor and order office supplies, equipment, and technology needs; ensure workspaces are fully stocked and organized.
- Coordinate office facilities, repairs, maintenance requests, and workspace setups.
- Support onboarding logistics for new employees (workspace setup, access badges, equipment distribution, etc.).
- Answer phone calls and route messages where appropriate.
- Maintain and enforce office policies, procedures, and safety protocols.
- Oversee mail, shipping, document management, and general office administration.
Organizational & Cross-Functional Support
- Act as a liaison between the executive team and internal departments, physician leaders, and external stakeholders.
- Support enterprise initiatives by coordinating projects, meetings, and communications across departments.
- Assist with planning and execution of leadership offsites, company events, and strategic planning sessions.
Skills, Knowledge, Abilities:
- Proactive, resourceful, and solutions driven.
- Collaborative team player with strong interpersonal skills.
- Ability to work independently and autonomously.
- Exceptional organization and multitasking skills.
- Excellent written and verbal communication skills.
- High level of discretion, judgement, and emotional intelligence.
- Able to influence without authority and maintain strong relationships across the organization.
- Calm, flexible, and effective under pressure.
- Exhibit growth mindset and team-orientated behaviors.
Education:
- Bachelor’s degree in business, communications or related field.
Experience:
- 7-10 years' experience supporting senior executives, with at least 3 years supporting C-level leadership.
- Prior experience managing office operations or facilities.
- Experience in productivity tools (Microsoft Office) and virtual meeting platforms.
- Experience with vendor management, budgeting, and office technology systems.