About this position
JOB SUMMARY
As Data Entry summer student you are responsible for performing data entry and related duties for invoice preparation (billing), repairs and maintenance orders processing, and accounts receivable data entry. This includes assisting with the review and processing of the invoices the company will be processing centrally. Other duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. This position will also include consolidated invoicing, contract specific invoicing adherence, and submission of invoicing through third party online channels.
ESSENTIAL FUNCTIONS
- Compile data, compute fees and charges, and prepare invoices for billing purposes.
- Compile data supporting documents to verify accuracy of billing data and to ensure receipt of product ordered.
- Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered. Audit billing before release to ensure charges are correct and billed to the proper accounts and locations.
- Create and customize Excel formatted reports on customer usage and spend.
- Comply with billing and accounting deadlines.
- Investigate and resolve billing discrepancies.
- Maintaining and updating database records in accordance with business practices .
- Data comparison and verification between systems.
- Data analysis, KPI monitoring and insights.
- Weekly charging of customer credit cards, and resolving any credit card issues (expired cards, declined cards).
- Responsible for entering maintenance orders (repairs and maintenance invoices) into the system, and sent to A/P for payment.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Send out invoices to customers and/or submit through online submission portals.
- Other related duties as required or assigned.
OTHER KEY SKILLS (or product knowledge)
- Advanced knowledge of MS Office and Excel required
- Professional written and verbal communication skills
- Understanding of Power Query, SQL, and data management best practices (Preferred)
- Knowledge of Python or other script languages (Preferred)
EXPEREINCE
1+ years’ data entry experience with a proven track record for accuracy
EDUCATION
High School Diploma required