About this position
Position Title: Accounts Receivable Manager
Department: Accounting
Location: Athens, AL
Position Summary:
The Accounts Receivable Manager oversees the billing, collections, and cash application functions for a civil construction company. This role ensures accurate invoices, timely collections, and compliance with contract terms, lien laws, and industry-specific requirements such as AIA billing and retainage. The AR Manager partners with project managers, contract administrators, and clients to resolve disputes, manage cash flow, and maintain strong financial controls.
Key Responsibilities
Daily Operations & Team Supervision:
- Oversee preparation, review, and submission of invoices, progress billings, and change orders in compliance with contract terms (AIA billing, unit price, lump sum, T&M).
- Monitor and track retainage, billing schedules, and contract milestones.
- Ensure accuracy of billing documentation, supporting schedules, and lien waivers.
- Manage the collection process for outstanding receivables; maintain DSO (days sales outstanding) targets.
- Partner with project managers and clients to resolve payment disputes or discrepancies.
- Oversee application of payments, credit memos, and adjustments.
- Track and report on aging, cash receipts, and collection forecasts.
Execution & Performance Management:
- Supervise, train, and mentor AR staff, ensuring accuracy and timeliness of work.
- Coordinate with project accounting, payroll, and accounts payable teams to support overall financial operations.
- Support ERP/accounting system upgrades and process improvements.
Safety & Compliance:
- Ensure compliance with state lien laws, contract requirements, and client billing protocols.
- Maintain proper documentation for audits, insurance, and bonding requirements.
- Implement and enforce internal AR policies and controls.
- Wear Personal Protective Equipment (PPE) on all job sites as required
Communication & Reporting:
- Maintain good relationships with all office and field staff
- Represent and promote Grayson Carter and Son in a professional and honest manner
- Follow all safety rules and regulations while performing work tasks
- Prepare monthly AR reports, aging analysis, and cash flow projections.
- Provide executive management with insights into collection trends, risks, and opportunities.
- Assist with month-end and year-end close processes.
Job Qualifications/Requirements:
- Excellent verbal and written communication skills
- Ability to communicate with various levels of personalities
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Ability to manage deadlines in a fast-paced, project-driven environment
- Ability to deal sensitively with confidential material
- Proficiency in MS Word, Excel, and PowerPoint
- Ability to visit job sites as needed
- Capable of working a flexible schedule
- Ability to obtain an Arsenal and FBI badge
- Physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds
- Able to pass a pre-employment drug screen
- Bachelor’s degree in Accounting, Finance, or related field (preferred).
- 5+ years of accounts receivable experience, with at least 2–3 years in a civil construction or general contracting environment.
- Strong knowledge of construction billing (AIA, unit price, T&M), lien waivers, retainage, and contract compliance.
- Proficiency in construction accounting/ERP systems (e.g., Viewpoint Vista, CMiC, Sage Intacct, Procore financials).
- Perform other duties as assigned
Grayson Carter and Son Contracting, Inc. is an Equal Opportunity Employer.
EEO Statement:
Grayson Carter and Son Contracting, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability, and/ or other legally protected status.