About this position
Position Summary
The Contracts Administrator – Procurement is responsible for supporting the end-to-end contract processing, execution, storage, and lifecycle management of procurement-related agreements. This role sits within the Procurement organization and partners closely with Procurement Managers and Legal to ensure contracts are executed efficiently, stored accurately in Ironclad, and managed proactively throughout their lifecycle.
Key Responsibilities
- Contract Processing & Execution
- Support day-to-day procurement contracting activities, including preparing, routing, and executing Non-Disclosure Agreements (NDAs).
- Coordinate final execution of contracts after negotiation by Procurement Managers and review by Legal.
- Ensure all required approvals are obtained prior to execution.
- Manage signature processes and confirm contracts are fully executed.
- Ensure all executed contracts, amendments, and documents are properly stored and maintained in Ironclad.
- Maintain contract metadata including effective dates, expiration dates, and renewal terms.
- Serve as the primary procurement point of contact for Ironclad workflow administration.
- Identify opportunities to improve contract workflows and efficiency.
- Manage contract renewals, expirations, amendments, and extensions.
- Proactively notify stakeholders of upcoming contract expirations 60–90 days in advance.
- Maintain an accurate and auditable contract repository.
Compliance & Collaboration
- Engage directly with Procurement Managers to support contract execution.
- Partner with Legal to ensure compliance with approval and risk standards.
- Support Finance and Operations with contract documentation and reporting.
- Ensure adherence to procurement policies and internal controls.
- Support contract audits and reporting requests.
- Maintain confidentiality and data integrity.
Required Qualifications
- Bachelor’s degree in Business Administration, Supply Chain, Legal Studies, or related field.
- 5+ years of experience in contract administration or procurement operations.
- Experience with contract lifecycle management systems, preferably Ironclad.
- Strong understanding of contract execution and document control.
- Experience working with procurement and legal teams.
Preferred Skills
- Experience supporting procurement-led contracting models.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Process improvement mindset.