Associate Director of Operations & Finance

PEACE Academy Charter works to promote educational and cultural empowerment for all of our students to ensure they are mastering or exceeding in their grade-level content areas. Our strong focus on academics and cultural identity supports us in being an inclusive school that is heavily grounded in community. We are seeking a dynamic Associate Director of Operations & Finance who can contribute to our school community in addition to managing the operations needed for us to run smoothly.

This position reports directly to the Executive Director and is a K-8 administrative-level position that includes the responsibility of serving on the school’s K-8 leadership team and managing a team.

Education: 

• Bachelor’s degree required
• Master’s degree (or higher) in education or related field preferred

Experience: 

The experience and qualifications preferred for this position include:

• Minimum of 5 years of experience working with elementary and/or middle school-aged students 
• Minimum of 3 years of experience in a supervisory role
• Minimum of 2 years leading school operations in a charter school setting
• Demonstrated effectiveness in working with diverse groups of students, teachers, and families
• Experience with budget and account management
• Experience with Infinite Campus 

Knowledge, Skills and Abilities

• Excellent leadership and interpersonal skills
• Ability to take initiative and lead people to a common goal 
• Strategic Planning & Project Management
• Experience with student information systems
• Extremely knowledgeable in using Google Suites and other technology
• Strong relationship-building skills to engage with community leaders to secure partnerships

Roles and Responsibilities: 

• Execute operations including during school, weekend, and evening school events
• In alignment with the School Director to create systems to effectively manage all school operations and long-term strategy with respect to school sustainability 
• Manage the Front Office Assistant, Nurse, Janitor, and Nutrition Coordinator
• Ensure the fidelity of the data collection and submission (FTE, student class, student records, teacher tenure, and experience).
• Oversee the Federal Program Administration, which include developing CLIP, gathering stakeholder input, and submitting required documents and reports
• Lead the recruitment and enrollment process
• Manage the school’s budget and internal controls in partnership with the School Leader & CFO
• Maintain the school’s account registry and analyze campus financials to establish spending strategies in accordance with the school’s vision
• Create and manage school systems, which include but are not limited to the student information system, student drop-off and pick-up routines, logistics for school events and activities, community engagement & partnerships, and monthly community experience 
• Oversee daily administrative operations, including establishing work priorities, assisting in resolving problems related to day-to-day operations of the school, and maintaining the front/admin office(s), reception, storage rooms, conference rooms, and other common areas
• Work with Back Office Provider to oversee and coordinate payroll time sheets, sick and annual leave documents, travel reimbursements, purchasing documents and/or employment documents for school-based faculty and staff
• Create and/or supervise required reports for all school operations, including, but not limited to, enrollment, attendance, accounting funds, payroll, nutrition, and transportation
• Develop and send school communications and marketing materials for multiple platforms
• Facilitate, develop, and implement the school’s Master Schedule and Calendar in partnership with the Admin
• Oversee monthly field experiences, student demonstration nights, and other community events operationally
• Build and maintain partnerships with community partners for school endeavors
• Serve on K-8 School Leadership Team and lead staff training on school operations procedures
• Ensure proactive planning and training around all emergency operating procedures to maintain campus security in accordance with local, state, and federal laws
• Supervise the maintenance of the school grounds to ensure a clean, orderly and safe environment
• Required to have prompt, regular attendance in-person and be available to work on-site, in-person during school hours, and as needed
• Demonstrating trustworthiness and sound decision-making in dealing with confidential matters
• Any other duties as assigned by the Executive Director and School Leader.