Sr Admin Assistant - OB/GYN

Description

Job Title: Sr Admin Assistant
Department: OB/GYN
Location: Unity Hospital - 1555 Long Pond Road , Rochester, NY 14626
Hours Per Week: 40 hours per week | 7:00 am to 3:30 pm
Schedule: Full-Time- Day Shift- Mon-Fri

Summary

• Provides secretarial and administrative support for a Director or other departments approved by Compensation. Assists in efficiently moving information through the office and makes certain decisions, within the limits of accepted practices, usually involving administrative details. Is familiar and highly adept in a variety of office equipment. Independently conducts assigned work, determining methods of completion, data and information requirements as well as analysis techniques. Executes standard, special or on-going research or studies of data/information; compiles, tabulates and analyzes data, and prepares reports/recommendations, usually for action by senior level staff or management. May coordinate a variety of activities within or between reporting departments and/or affiliate organizations. Regularly contacts company personnel within the hospital at all organizational levels and/or, as required, with external contacts, such as customers, other organization affiliates, physicians, contractors, vendors or suppliers in the completion of assignments. Work is often confidential, sensitive and/or critical in nature and requires a broad working knowledge of organizational and hospital practices, policies, programs and services to complete.

Key Responsibilities

• Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance.
• Performs a variety of administrative/clerical duties including: meetings, schedules, appointments, making copies/fax, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.
• Maintains electronic/computer databases, paper files and records, retrieves information as necessary and may creates financial, statistical, narrative and/or other reports as requested.
• Takes dictation, transcribes correspondence, and types documents which may involve highly technical or confidential information; prepares and composes a variety of correspondence or memoranda and assembles, files and manages information pertinent to overall hospital operations.
• May perform various types of business analyses, including accumulating, calculating, and formatting information into final reports.
• May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as: preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc.
• Acts as a liaison to community leaders, legislative representatives, legal representatives, board members physicians, and other organization affiliates, departments and staff members.
• May coordinate, arrange and/or participate in preparations for: conferences, tours or orientations, training sessions, security, and annual committee meetings or organizational presentations and the like.
• May train, direct and coordinate the activities of lesser skilled individuals.
• May need to act as a Notary Public.
• Performs special projects or other duties as assigned.

• For IS&T:
  • Arranges travel and accommodations for Care Connect team and leadership. • Aides Care Connect team in maintain and organizing their continuing education with Epic (NVT’s).

Required Licensure/Certification Skills

• None

Preferred Qualifications

• Associates degree preferred (ideally in Secretarial Science).

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE: $20.75 - $27.00

The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.