POSITION OVERVIEW

As the Administrative Assistant at Rookwood Properties, you will be the first point of contact for visitors and callers, representing the professionalism and warmth of our company. This role is vital in creating a welcoming environment at our corporate office while providing key administrative support to our team. The ideal candidate is organized, customer-service oriented, and able to manage multiple tasks with a positive attitude.

Flexible work hours are available to accommodate varying schedules.

Job Type: Part-time | Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 30 per week

ABOUT US

Rookwood Properties, Incorporated has been a trusted leader in property development and management since 1966. With a diverse portfolio spanning residential, office, industrial, and retail properties, we proudly manage over 1600 market apartment units, office spaces, retail outlets, and warehouses across multiple regions, including Cincinnati, Northern Kentucky, Louisville, Columbus, Dayton, Ohio, and South Carolina.

RESPONSIBILITIES

•         Greet visitors, clients, and vendors with a friendly and professional demeanor.
•         Maintain common areas, ensuring they are clean and presentable at all times.
•         Answer and direct phone calls to the appropriate departments or individuals.
•         Manage incoming and outgoing corporate-level mail and emails.
•         Schedule and manage meetings, appointments, and conference room bookings.
•         Perform administrative tasks such as filing, data entry, and handling correspondence.
•         Draft and edit letters, reports, and other documents, ensuring accuracy in grammar, punctuation, and spelling.
•         Coordinate office and kitchen supplies, including inventory management and ordering.
•         Assist with event planning, including scheduling meetings, preparing materials, and coordinating logistics
•         Provide general support to other departments as needed.

QUALIFICATIONS

•         High school diploma or equivalent; additional education or training in office administration is a plus.
•         Proven experience as a Receptionist, Administrative Assistant, or similar role.
•         Knowledge of Property Management or Leasing is a plus.
•         Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the ability to learn new or updated software.
•         Excellent communication and interpersonal skills, with strong proficiency in spelling, grammar, and punctuation.
•         Able to operate standard office equipment including personal computer, scanner, printer, copier, and other equipment.
•         Maintain a polished, professional appearance and a positive, approachable attitude.
•         Ability to handle confidential information with discretion.

BENEFITS

Our company provides competitive compensation along with an extensive benefits package for Full-Time employees, encompassing the following:

•         Comprehensive Medical and Dental Insurance coverage
•         $40,000 Company-paid Life Insurance with the option for Supplemental Life Insurance
•         Company-paid Short and Long-Term Disability benefits
•         Generous Paid Time Off and Paid Holidays
•         401(k) Retirement Savings Plan with Company Match
•         Housing Discounts for employees
•         Additional Work Perks to enhance your experience!

$16 - $18 Hourly Wage

To learn more about Rookwood Properties, visit our website at www.rookwoodproperties.com. Rookwood Properties is an Equal Opportunity Employer. As a condition of employment, a satisfactory background and MVR checks are required.